Individually Entered Purchase Orders - Create Purchase Orders which can later be consolidated, data-mined for analysis, and cost optimized before being sent out to vendors.
Mass generated Purchase Orders with advanced logistics - Mass procurement enables the ability to optimize volume discounts by generating Purchase Orders using custom tailored demand driven procurement recommendations. This puts greater emphasis on getting shipping and transfer logistics right, which BizAutomation provides.
Sales Order generated Purchase Orders - Sales Orders can also generate Purchase Orders, including Dropship Purchase Orders that ship from the vendor to the sales order’s customer, and Directship Purchase Orders that ship directly to your warehouse.
Create Requisitions without impacting inventory - Convert to full Purchase Orders at which point on-order quantities are impacted.
Approval Requests - Automatically generate approval requests based on cost thresholds.
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Consolidate multiple Purchase Orders by vendor - If there are many purchase orders going to the same vendor, before they’re sent out you can merge them into a single PO, in order to benefit from economies of scale.
Insight into next discount thresholds when buying - Re-purposing concepts from our promotion module on the sale side during a procurement processes, BizAutomation will help you decide if purchasing in order to meet a discount threshold is worth it vs merely purchasing in order to meet current demand.
Data-mine and optimize final cost / quantity by PO - Once purchase orders are structurally finalized, use the data mining wizard to analyze and recommend price and quantity improvements, using historical analysis.
Create Dropship and Directship POs from Sales Orders - (A) Dropship to the customer or (B) Ship to one of your warehouses, or (C) Both. Once orders are linked this way, shared line items, and extended business documents such as quotes, order acknowledgements, and POs, are also linked, so that editing a line item creates a cascade of changes that reverberate throughout the network of linked records. For example, if qty is increased on the purchase order, this prompts the Sales Order to increase its ordered qty, both on the record and business documents in the networked orders.
Generate Invoices on linked Sales Orders from Vendor Invoices on linked Purchase Orders - After vendors ship and invoice, generate invoices on linked Sales Orders, including all the including the ship-via, ship-service, shipping cost, tracking #s, and relevant costs used to drive customer shipping prices according to customer shipping terms (Invoiceable and Non-Invoiceable shipping costs, margins, etc..).
Inventory Receiving - Track when purchase orders are fully or partially received. Un-receive from the purchase order, with audit trails for both. While receiving inventory, warehouse staff can include the Bill of Lading or Packing Slip ID for future reference.
Custom yet easy to use automation - A WYSIWYG automation wizard that makes it easy to set rules that automate almost every workflow step in the order process. For example, set a WHEN conditions such as “when order is created”, together with the resulting action, such as the emailing of an Purchase Order PDF to the customer using custom email templates.
Add Landed Cost - Including shipping, insurance, and customs duties, in order to realize the total cost of your purchase items. Costs can be allocated across items using multiple allocation methods including weighted amount, cubic size, and weight.
Blanket Orders manage your organization’s purchase contracts in order to realize economy of scale discounts with vendors, without having to receive shipments all at once. Release dates can be issued against a master Blanket Order with the requisite items, quantities, and ship-dates. Demand planning purchase formulas will be Blanket Order aware, preventing double purchasing of items already scheduled against Blanket Orders.
Most orders go through constant modifications until they’re closed. Order auditing lets you track every modification made, who made it, and when. It’s available at the click of a button from anywhere in every order.
Vendor Purchase Incentives with Cost Analysis
Vendor Cost Management - When Purchase Orders are generated, vendor cost is automatically updated by line-item for the specific quantity level the purchase belongs to, providing the latest vendor cost table updates without needing to manually update them via CSV upload (which is also supported). Audit trails will report automated and manual edits (e.g. who / when cost changes).
Late turn-around Follow-up - Follow-up with vendors that have missed their “Expected” ship dates. You can use this together with see linked sales orders (SOs) to review SO ship-dates that may be delayed as a result.
Vendor scoring will help you pick the right vendor for the right procurement opportunity.
Automates the process of paying vendor invoices, described in the following steps:
The fulfill by Amazon DC model is being emulated by more and more vendors because it increaces customer loyalty while maximizing bulk discounts for their customers, a win for all.
Here's how BizAutomation can help:
Reach new economies of scale with demand intelligence & efficient procurement logistics.
BizAutomation demand planning by itself can pay for the cost of using the suite many times over because it maximizes volume discounts by leveraging demand across all geographies in which you sell. Pooling demand however is just the beginning because you’ll also be able to streamline logistics that orchestrate everything across vendors and customers, including parsing vendor shipping costs across directship and dropship orders, customer shipping terms, and much more.